Zoom

The Zoom Meeting Management module in Legal Master is designed to help you efficiently manage and organize Zoom meetings. This module includes features for listing meetings and adding new meetings. Below are the features available in the Zoom Meeting Management module and the actions you can take within each category.

1. List Meetings

The List Meetings section provides an overview of all scheduled Zoom meetings.

• View Meeting Details: Access detailed information about each meeting, including the meeting title, date, time, participants, and agenda.
• Search and Filter Meetings: Use search and filter options to quickly find specific meetings based on criteria such as meeting title, date, or participants.
• Sort Meetings: Sort the list of meetings by various parameters such as date, title, or host.
• Export Meeting List: Export the list of meetings to a CSV or Excel file for offline analysis or record-keeping.
• Update Meeting Details: Edit meeting information to reflect changes in date, time, agenda, or participants.
• Delete Meetings: Remove meetings that are no longer needed or were created incorrectly.
• Send Reminders: Send reminders to participants about upcoming meetings.
• Join Meeting: Access the Zoom meeting link directly from the list to join the meeting.
• View Meeting Analytics: Access analytics for each meeting to see metrics such as attendance and duration.

2. Add Meeting

The Add Meeting feature allows you to schedule new Zoom meetings.

• Enter Meeting Details: Fill in essential details for the new meeting, including the meeting title, date, time, duration, and agenda.
• Invite Participants: Select participants to invite to the meeting by entering their email addresses or selecting them from your contacts.
• Set Recurrence: Define if the meeting should be a one-time event or a recurring meeting, specifying the recurrence pattern.
• Enable Meeting Options: Configure meeting options such as waiting room, mute participants on entry, and record meeting automatically.
• Save and Schedule: Save the new meeting and schedule it in Zoom.
• Send Invitations: Send email invitations to participants with the meeting details and Zoom link.
• Add to Calendar: Add the meeting to your calendar and send calendar invites to participants.
• Track RSVP Status: Monitor the RSVP status of participants to see who has accepted, declined, or not responded.
• Generate Meeting Link: Automatically generate the Zoom meeting link and share it with participants.
• Set Meeting Reminders: Schedule reminders to be sent to participants before the meeting starts.

Summary

The Zoom Meeting Management module in Legal Master provides essential tools to schedule and manage Zoom meetings efficiently. By leveraging these features, you can maintain accurate and up-to-date records of all meetings, ensure proper communication and reminders to participants, and streamline the process of organizing and joining Zoom meetings. This module helps you keep your meeting management organized and accessible, facilitating better collaboration and smoother operations.