Accounting

The Accounting module of the system enables users to manage all financial transactions and reporting, ensuring accurate and comprehensive financial records. This module includes features for managing the chart of accounts, journal entries, transfers, transactions, budgeting, generating reports, and configuring settings. Below is a detailed guide on how to perform various tasks within the Accounting module.

1. Chart of Accounts

The Chart of Accounts feature allows users to manage the structure of accounts used in their financial system.

• View Accounts: See a list of all accounts with details such as account name, type, and balance.
• Add Account: Create a new account by specifying its name, type (asset, liability, equity, income, expense), and other relevant details.
• Edit Account: Modify the details of existing accounts.
• Delete Account: Remove accounts that are no longer needed.

2. Journal Entry

The Journal Entry feature allows users to record financial transactions in the general ledger.

• Create Journal Entry: Specify the date, accounts involved, debit and credit amounts, and a description for the transaction.
• Save Entry: Confirm and save the journal entry.
• View Entries: See a list of all journal entries with details such as date, accounts, amounts, and descriptions.
• Edit Entry: Modify existing journal entries.
• Delete Entry: Remove journal entries that are incorrect or no longer needed.

3. Transfer

The Transfer feature allows users to move funds between accounts.

• Initiate Transfer: Specify the source and destination accounts, the amount to be transferred, and the date.
• Save Transfer: Confirm and save the transfer transaction.
• View Transfers: See a list of all transfers with details such as date, source and destination accounts, and amounts.
• Edit Transfer: Modify existing transfer transactions.
• Delete Transfer: Remove transfers that are incorrect or no longer needed.

4. Transactions

The Transactions feature provides a comprehensive view of all financial transactions.

• View Transactions List: See a list of all financial transactions with details such as date, type, accounts, amounts, and descriptions.
• Search Transactions: Use the search bar to find specific transactions by date, type, account, or other attributes.
• Filter Transactions: Apply filters to narrow down the transactions list based on criteria such as date range, type, account, amount, etc.
• Sort Transactions: Sort the transactions list by different criteria such as date, type, or amount.

5. Budget

The Budget feature allows users to plan and monitor financial performance against predefined budgets.

• Create Budget: Define budget categories, amounts, and time periods.
• View Budgets: See a list of all budgets with details such as categories, amounts, and time periods.
• Edit Budget: Modify existing budgets.
• Delete Budget: Remove budgets that are no longer applicable.
• Monitor Performance: Compare actual financial performance against budgeted amounts.

6. Reports

The Reports feature provides financial reports to help users analyze their financial data.

• Generate Reports: Create various financial reports such as profit and loss statements, balance sheets, cash flow statements, etc.
• Customize Reports: Adjust report parameters such as date range, accounts, and categories.
• View Reports: See generated reports with detailed financial information.
• Export Reports: Download reports in different formats such as PDF, Excel, etc.
• Schedule Reports: Set up automatic generation and distribution of reports.

7. Settings

The Settings feature allows users to configure various accounting-related preferences and options.

• Configure Preferences: Set preferences for currency, fiscal year, tax rates, etc.
• Manage Integrations: Set up and manage integrations with other financial systems or tools.
• User Permissions: Define user roles and permissions for accessing and managing accounting features.
• System Settings: Adjust system settings related to accounting processes and workflows.